Adding Objects to Collections

Objects stored in edu-sharing can be added to collections. This means that a reference to the original object is added to the collection.

Unlike working with folders, objects can be assigned to as many collections as you like.
For example, a worksheet on "radioactive decay" can be assigned to the collection "physics 9th grade" and to the collection "biology 10th grade" at the same time.

You need the right to "publish" an object to add it to a collection. You have this right for:

your own objects,
objects published under a Creative Commons license and
for objects you were given the corresponding access rights for.

Objects can be added to collections in the following views:

workspace view,
the search view,
the collection view,
from the picture gallery and the browser of mobile devices with the edu-sharing app

on this page:

What kind of objects can be added to collections?

Any kind of object can be added to a collection: video, audio, Moodle course - it doesn't matter.

Who can add objects to collections?

In principle, you always need the right to "publish" for the object. You have this right for

your own objects,
objects that are licensed under one of the Creative Commons licences or a similarly free licence, and
objects for which you have been granted this right by another user. This is done by explicitly assigning the rights in the rights management.

Based on this, there are two scenarios for adding objects to collections in edu-sharing:

You add the object to a collection for which you have editing rights.
You have this right for all collections you have created yourself and for collections for which you have been assigned appropriate rights.
We call these collections "Shared Collections (see below)".
If you do not have the right to edit the target collection, you can propose the object for the collection.
Users with edit rights for the collection will see your proposal and can confirm or reject it.
The right for collection suggestions can be configured with the tool rights.

What rights are granted when publishing objects in collections?

In edu-sharing, collections can be created for three "target groups":

private collections - Only the creator can see and use these collections and their content. The creator can modify the collections and their "target group" at any time.
collections of my organisations - All members of the organizations I belong to can access the collection in the tab "Collections of my organizations" in the collection view.
For all objects that I add to such a collection, I automatically grant the "Viewer" right for all members of all organizational groups to which I belong. With this right all organization members can:
- find and look at the objects in the corresponding collection,
- find and look at the objects in the search engine.
collections for all users - All users of your edu-sharing system can access the collection under the tab "all" in the collection view.For all objects that I add to such a collection, I automatically grant the "publish" right for all members of all members of my edu-sharing system. With this right all organization members can:
- find and look at the objects in the corresponding collection,
- find and look at the objects in the search engine.

The rights for collections can be adjusted at any time.

Adding objects to collections using the workspace view

Select the desired object by clicking / tapping it in the content pane. Open the context menu by pressing the

button in the corresponding line.

From the context menu, select "Add to Collection".

option "Add to Collection"

A new window will open. Here you can select to which collection the object should be added. To do this, open the corresponding collection by clicking / tapping on the collection title.

Use the search at the top of the view to find the right collection. If none of the existing collections fit, you can use the corresponding button to create a new collection for the selected item.

collection selction

Suggesting objects in the workspace for collections

Select the desired object by clicking / tapping on it in the content area. Open the context menu by pressing the button in the corresponding line.

Select the option "In collection" in the context menu.

Schaltfläche "In Sammlung"

A new window opens. Here you can search for the collection to which the object is to be added.

Enter the name of the collection in the search field. Select the collection.

A message informs you that you are proposing the selected object for the collection.

Confirm the submission.

Proposing an object for a collection

Adding objects to collections using the search view

Open the context menu by clicking / tapping the "..." button of the corresponding object.
Select the option "add to collection".

button for adding an object to a collection

A new window will open. Here you can select to which collection the object should be added. To do this, open the corresponding collection by clicking / tapping on the collection title.

Use the search at the top of the view to find the right collection. If none of the existing collections fit, you can use the corresponding button to create a new collection for the selected item.

collection selction

Proposing objects for collections in the search view

Open the context menu by clicking / tapping the "..." button of the corresponding object.
Select the option "add to collection".

button for adding an object to a collection

A new window opens. Here you can search for the collection to which the object is to be added.

Enter the name of the collection in the search field. Select the collection.

A message informs you that you are proposing the selected object for the collection.

Confirm the proposal.

Adding objects to collections using the collection view

Open the collection in which you want to insert an object. In the lower part of the view you will find the "ADD MATERIAL" button.

"ADD MATERIAL" button

After clicking the button you will be redirected to the search. Find the desired object using the search engine.

Click the "AD" button in the tile of the desired object to add ONE object to the collection.

Select multiple objects and click the "ADD TO COLLECTION" button to add MORE THAN ONE item to the collection.

adding multiple objects to a collection

Click / Tap the arrow. You are returned to the collection view now containing the selected object.

Managing proposed objects in the collection view

Objects suggested for a collection by users without editing rights are displayed at the top of the collection view for users with editing rights.

Open the context menu for the desired object and confirm or reject it.

Please note that once rejected, objects cannot be proposed again by the same user.

Adding objects to collections from other mobile applications

Using the edu-sharing app, you can save web links from the browser and images from the gallery of your mobile device to edu-sharing. You can select a collection to add the object to at the same time.

To do this, open the "share" function in the browser or the detail view of an image.

A new window opens. It shows an overview of all applications the link or image can be shared with.

Select the edu-sharing app.

edu-sharing app in the sharing options

The edu-sharing app opens

In this field you will see the title of the website or the name of the image.
"Shared" weblinks and images are stored in the folder "InBox" of your workspace by default. This folder is automatically created when you first save something using the app. "Save only" places the image in edu-sharing without assigning it to a collection.
Weblinks or images can now also be assigned to a collection. Tap this button to select the collection selection dialog. Here you can select the collection you would like to add the object to. Open the appropriate collection by clicking / tapping the collection title. A search field above the list of collections supports you in finding the correct one.